Opportunities & Vacancies

Communications Officer

Job Opening

Position Communications Officer (with project administrative duties) in Infectious Disease Epidemiology Research Group

  • Job location: Kumasi Centre for Collaborative Research in Tropical Medicine, Ashanti Region, Ghana
  • Number of positions available: 1 (one)
  • Reports in the Research group to: Principal Investigators, Project Manager
  • Reports at KCCR to: Scientific Director, Head of Administration

A. Summary
As a research group in sub-Sahara Africa based at the Kumasi Centre for Collaborative Research in Tropical Medicine (KCCR) in Ghana, our primary goal is to investigate diseases causing fevers in new-born and young children in order to provide guidance to reduce the burden of these diseases in Ghana and beyond.
To achieve our goal, we are involved in different consortia with different partners across Africa and overseas.
Our research activities are mainly supported via European funders like the German Centre for Infection Research (DZIF), European and Developing Countries Clinical Trials Partnership (EDCTP), German Federal Ministry of Education and Research (BMBF), German Research Foundation (DFG) and Wellcome Trust/Accelerating Excellence in Science in Africa (WT/AESA). For more information, visit our webpage: https://kccr-ghana.org/research-impact/research-groups-projects/.
The Communications Officer shall undertake various communications and other administrative activities associated with the research group. These activities will be performed mostly at KCCR but will include some activities outside of Ghana. The Officer is expected to have good organizational and communication skills and will be expected to work efficiently in order to perform all activities in a timely fashion.

B. Functional Relationships
The Communications Officer is part of a team consisting of international and local investigators. The Officer serves as a liaison between the research group and KCCR’s administrative department; and between KCCR and the institute partners within the consortia the research group belong to. The Officer is accountable in the first instance to the local Principal Investigators, the Study Coordinators and the Project Manager.
The Officer supports the investigators and employees through a variety of tasks related to organization and communication.
The Officer should always maintain a good relationship with the co-worker, KCCR staff and the external partners by communicating in a professional and courteous manner.

C. Scope of the Position
The Communications Officer is expected to be highly motivated and organised to ensure that the Group’s internal and external communications are timely, clear and effective. The Officer will be responsible for writing and editing material based on the Group’s project activities to deliver clear, concise and attractive material tailored to various audiences (e.g. scientific community or the general public). Writing will include for a variety of media, such as website content, social media, flyers, reports and other informational materials to promote the Group’s activities and scientific highlights. In addition, the Officer will have administrative duties, including being responsible for the logistics towards organizing and participating in meetings, conferences and workshops for the Group.

D. Tasks and Responsibilities
Communications
• Lead the creation and delivery of the Group’s communications strategy through media monitoring, tweeting, press releases, updating the website, writing blogs etc.
• Monitor external sources of information, including print and electronic media relevant to the Group’s projects for issues and developments of relevance, and provide summaries and analyses of them to thePrincipal Investigators/Project coordinators.
• Internal communication with members and affiliates, for example compilation and circulation of newsletters on a regular basis.
• External communications with the public and stakeholders (including governments) via email and other print and electronic media channels (managing website and social media accounts etc.) to promote the Group’s activities and scientific highlights.
• Drafting letters, policy briefs and formal responses to inquiries.
• Support, brief and if required, stand in on media or public speaking appearances for the group.
Administrative
• Provide administrative support to the Principal Investigators/Project Coordinators and Project Manager.
• Support the development and maintainance of a computer and manual filing system.
• Monitor changes (and prospective changes) in legislation, health/science policy (such as treatment
guidelines) that may affect the work of the research group and stay informed of key research and
policy developments affecting the various projects associated with the research group.
• Maintain contact lists and schedule and conduct tteleconferences.
• Assist in the preparation of regularly scheduled reports.
• The Group runs and participates a number of workshops, conferences and meetings throughout the
year. Tasks will include communicating with participants, arranging visa, travel and accommodation
either for Group members or attendees.

E. Required qualifications, competences and experience
• Qualifications:
– Bachelor in Communication or related field
– At least 3 years of administrative experience including within international Consortia or Networks
• Essential Attributes
– Excellent written and oral communication skills in English
– Self-starter and ability to research a topic independently
– Experience developing online content, maintaining social media feeds and editing websites
– Very strong writing and editorial skills, with great accuracy and attention to detail
– Excellent multi-tasking and time management abilities
– Excellent interpersonal skills and confidence in working with people at all levels
– Proficient in MS Office Suite, Doodle, Google Suite
– Ability to work independently and under pressure
• Desired Attributes
– Understanding of biological science research
– Experience in communicating health/biomedical issues to different target audiences
– Creative ability, including website and graphic design
– Experience in event management
– Ability to communicate effectively in French (oral and written)

F. Remuneration
Remuneration will be according to KCCR standards. The full time position contract will be for 12-months (renewable 3 times), with the first 3 months serving as the probation period.

G. How to apply
Email the following to: the Head of Administration, KCCR, KNUST, (e-mail: info@kccr.de and copy maiga@kccr.de, amuasi@kccr.de) no later than March 25, 2019,17:00 GMT.
– A motivation letter (700-1,000 words)
– A detailed CV including the contact numbers and/or email addresses of three referees
– Two recommendation letters

Expected starting date: April/May, 2019

Project Manager

Job Opening

Position Project Manager in Infectious Disease Epidemiology Research Group

  • Job location: Kumasi Centre for Collaborative Research in Tropical Medicine, Ashanti Region, Ghana
  • Number of positions available: 1 (one)
  • Reports in the Research group to: Principal Investigators
  • Reports at KCCR to: Scientific Director, Head of Administration

A. Summary
As a research group in sub-Sahara Africa based at the Kumasi Centre for Collaborative Research in Tropical Medicine (KCCR) in Ghana, our primary goal is to investigate diseases causing fevers in new-born and young children in order to provide  guidance to reduce the burden of these diseases in Ghana and beyond.
To achieve our goal, we are involved in different consortia with different partners across Africa and overseas.
Our research activities are mainly supported via European funders like the German Centre for Infection Research (DZIF), European and Developing Countries Clinical Trials Partnership (EDCTP), German Federal Ministry of Education and Research (BMBF), German Research Foundation (DFG) and Wellcome Trust/Accelerating Excellence in Science in Africa (WT/AESA).
For more information, visit our webpage: https://kccr-ghana.org/research-impact/research-groups-projects/paediatric-fevers/.
The Project Manager shall undertake various activities associated with the research group. These activities will be performed at KCCR but will include some activities outside of Ghana. The Officer is expected to have good organisational and communication skills and will be expected to work efficiently in order to perform all activities in a timely fashion.

B. Functional Relationships
The Project Manager is part of a team consisting of international and local investigators. The Officer serves as a liaison between the research group and KCCR administrative department; and between KCCR and the institute partners within the consortia the research group belong to.
The Project Manager is accountable in the first instance to the local Principal Investigators (PIs). The Officer is supported by the Communications/Administrative Officer in his/her day-to-day activities.
The Officer should always maintain a good relationship with the co-worker, KCCR staff and the external partners by communicating in a professional and courteous manner.

C. Scope of the Position
The Project Manager oversees the project activities to ensure the desired results are achieved by providing administrative and financial support to a portfolio of in-country and multi-country projects and working closely with the PIs, the Project Finance Officer, partner institutions, KCCR finance and administrative departments and ensuring compliance with funder’s policies.
The Project Manager put in place a structure that optimized the efficiency of the communication and administrative process for the research team.

D. Tasks and Responsibilities
Communication

  • Facilitate the relationship between the PIs, the Lead Institution and the Funders.
  • Manage internal and external communication with partner institutions.
    Planning of resource
  • Plan with the PIs on the sourcing and use of resources to achieve the goals and objectives of the projects within allotted timelines and budgets.
    – Assist with preparation and submission of grant applications.

Quality and Satisfaction
– Assist in the development and adherence to research policies and procedures within the local team
and within the research network.
– Assess and improve the capability of the research group to ensure that projects meet international
quality standards.
Monitoring Progress
– Monitor the preparation and progress of each milestone and deliverables of the projects. Ensure that
progresses are in time with the deadlines assigned to enable the projects to run smoothly.
– Oversee regulatory compliance issue regarding Clinical Trials and record Institutional Review Board approvals.
– Manage administrative and financial aspects of the projects in line with the funder’s requirements.

Issues and Risks Management
– Perform day-to-day management of project team and address any team issues promptly in consultation with the PI(s).
– Conduct regular meetings with the local team and also with partner institutions to discuss project status and issues in a transparent manner.
– Manage risks and challenges by identifying threats and opportunities and weigh their relative value for the projects, managing change within the project in consultation of the PIs Reporting and Documentation
– Organize, support, provide follow-up and report pertinent issues to PIs.
– Prepare project documents and research reports for PIs or Steering Committee review.
– Represent PIs in a meeting if necessary.
– Prepare annual technical reports to grantors.

E. Required qualifications, competences and experience
Qualifications:
– Master’s or higher degrees
– At least 3 to 5 years of experience in project management including within international Consortia or
Research Networks (e.g. EU or NIH grants)

Essential attributes
– Excellent written and oral communication skills in English
– Dynamic person with demonstrated capacity for team work and team leadership
– Critical thinking, excellent analytical abilities and attention to detail
– Familiar with clinical research activities
– Ability to prioritize workload, assume responsibility for work, and follow through to completion
– Ability and willingness to work under pressure as a part of a global team
– High computer literacy including knowledge of Microsoft software products, Office suites, management software etc.
– Ability to travel within Africa or to Europe

Desired Attributes
– Familiarized with clinical research activities
– Familiarized with Good Clinical Practice (GCP)
– Oral and written proficiency in French

F. Remuneration
Remuneration will be according to KCCR standards. The full time position contract will be for 12-months (renewable 3 times), with the first 3 months as probation.

G. How to apply
Email the following to: the Head of Administration, KCCR, KNUST, (e-mail: info@kccr.de and copy
maiga@kccr.de) no later than March 25, 2019,17:00 GMT.
– A motivation letter (700-1,000 words)
– A detailed CV including the contact numbers and/or email addresses of three referees
– Two recommendation letters

Expected starting date: April/May, 2019

Project Finance Officer

Job Opening

Position Project Finance Officer in Infectious Disease Epidemiology Research Group

  • Job location: Kumasi Centre for Collaborative Research in Tropical Medicine, Ashanti Region, Ghana
  • Number of positions available: 1 (one)
  • Reports in the Research group to: Principal Investigators, Project Coordinators
  • Reports at KCCR to: Scientific Director, Head of Administration

A. Summary
As a research group in sub-Sahara Africa based at the Kumasi Centre for Collaborative Research in Tropical Medicine (KCCR) in Ghana, our primary goal is to investigate diseases causing fevers in new-born and young children in order to provide guidance to reduce the burden of these diseases in Ghana and beyond.
To achieve our goal, we are involved in different consortia with different partners across Africa and overseas.
Our research activities are mainly supported via European funders like the German Centre for Infection Research (DZIF), European and Developing Countries Clinical Trials Partnership (EDCTP), German Federal Ministry of Education and Research (BMBF), German Research Foundation (DFG) and Wellcome Trust/Accelerating Excellence in Science in Africa (WT/AESA). For more information, visit our webpage: https://kccr-ghana.org/research-impact/research-groups-projects/.
The Project Finance Officer shall undertake various activities associated with the research group. These activities will be performed either at KCCR but will include some activities outside of Ghana. The Officer is expected to have good organisational and communication skills. He/she should be expected to work efficiently in order to perform all activities in a timely fashion.

B. Functional Relationships
The Project Finance Officer is part of a team consisting of international and local investigators. The Officer serves as internal financial liaison between the research group and KCCR finance department; and between KCCR and the institute partners within the consortia the research group belong to.
The Project Finance Officer is accountable in the first instance to the local Principal Investigators (PIs) and the Study Coordinators.
The Officer should always maintain a good relationship with the co-worker, KCCR staff and the external partners by communicating in a professional and courteous manner.

C. Scope of the Position
The Project Finance Officer provides financial support to a portfolio of in-country and multi-country projects by working closely with the KCCR finance and administrative departments and ensuring compliance with funder’s policies.

D. Tasks and Responsibilities
• Facilitate the relationship between the PIs, the Lead institution and the Funders.
• Assist in operations support of project start up and close out as needed.
• Prepare invoices, assist in project procurement related expense tracking and payment requests.
• Ensure all budgets cover the personnel and operating costs, reflect the narrative and are reviewed for accuracy and compliance with funder regulations.
• Assist with cash flow in daily project activities.
• Carefully track cash received and report project expenses on a monthly basis.
• Prepare monthly financial reports including project burn rate reports and identify trends per acitivity, flag potential issues, and recommend actions to the PIs.
• Serve as liaison to partner institute by providing technical assistance in sub-award budgets and periodical financial reporting.
• Support the preparation and conduct of quarterly project reviews with each project country.
• Assist in reconciling sub-grantee/sub-contract expenses.
• Prepare pipelines and forecasts to ensure accurate financial analysis.
• Maintain strong financial controls to guarantee compliance with funder regulations.
• Conduct field visits to country offices in order to assess financial management of the projects and to train staff (if needed).
• Review all grant agreements, contracts, and modifications for the programs, review procurement requests, sub-agreements, and fixed obligation grants, and ensure that key processes are followed so that grant risk assessment receives consistent attention and direct support.
• Prepare annual financial report to the funders.

E. Required qualifications, competences and experience
• Qualifications:
– Bachelor’s or Master’s Degree in finance, accounting, public administration, International Business or related field
– At least 3 to 5 years of experience in financial management with at least 2 years managing European Union Funds
– Knowledge of EU financial policy
• Essential attributes
– High level of analytical ability and attention to detail
– Ability to prioritize workload, assumes responsibility for work, and follows through to completion
– Ability and willingness to work under pressure as a part of a global team
– Highly computer literate including knowledge of Microsoft software products, and strong Excel skills
– Familiarity with different accounting software
– Ability to travel within Africa or to Europe
Desired Attributs
– Oral and written proficiency in French

F. Remuneration
Remuneration will be according to KCCR standards. The full time position contract will be for 12-months (renewable 3 times), with the first 3 months as probation.

G. How to apply
Email the following to: the Head of Administration, KCCR, KNUST, (e-mail: info@kccr.de and copy maiga@kccr.de) no later than March 25, 2019,17:00 GMT.
– A motivation letter (700-1,000 words)
– A detailed CV including the contact numbers and/or email addresses of three referees
– Two recommendation letters

Expected starting date: April/May, 2019